Tenders and Request For Proposals

Kenora Habourfront McLeod Park upgrades

Sealed Tenders for Kenora Harbourfront McLeod Park Upgrades (the “Project”) Tender Number: 21-0259-002-01 will be received by: City of Kenora (the “City”) at:

1 Main Street South, Kenora, ON P9N 3X2, Attention: City Clerk

Time and date for Tender Closing is 11:00:00 a.m. CST/CDT on June 2, 2022 (the “Tender Closing”)

1. The work to be undertaken involves upgrades to McLeod Park in the City of Kenora.
2. The project is designed and contract administrated by Constantina Douvris, HTFC Planning & Design, cdouvris@htfc.ca
3. The Successful Bidder shall achieve substantial performance of the Work for the Project by September 30, 2022.
4. The drawings and specifications for the Project can be obtained from MERX after 1:00 p.m. on Friday, May 20, 2022.
5. All written inquiries regarding the technical aspects of the drawings and specifications for the Work shall be emailed to Constantina Douvris, cdouvris@htfc.ca however the bidder(s) acknowledge and agree that the City does not have an obligation to provide a response to any written inquiry and that it is in the sole and unfettered discretion of the City to provide any written response to a written inquiry. Telephone inquiries and email inquiries will not be replied to.
6. Submission of a tender by a Bidder gives the City the right to require the Bidder to execute the contract to perform the Work as set out within the tender documents. Tenders may not be withdrawn after the Tender Closing and will be irrevocable and open for acceptance by the City for a period of sixty (60) days following the end of the day of the Tender Closing. The Successful Bidder will be notified in writing of the award of the Tender when the City delivers a letter of intent to the Successful Bidder.

Fire master plan and community risk assessment 

The City of Kenora (the “City”) is seeking proposals in response to this RFP in relation to: Fire Master Plan and Community Risk Assessment. Proposals will be received by: City of Kenora 1 Main Street South, Kenora, ON P9N 3X2, Attention: City Clerk, Re: Fire Master Plan and Community Risk Assessment

Time and date for the closing of the RFP is 11:00:00 a.m. CST on June 9, 2022 (the “RFP Closing Date”)

1. The proposal package can be obtained by contacting Kent Readman at 807-467-2107.
2. Proposals must be open for consideration for a period of thirty (30) days after the RFP Closing Date in order to allow for the City to evaluate the various proposals and to undertake the negotiations with the selected proponents.
3. The City reserves the right to accept or reject any and all proposals and to waive irregularities and informalities at its discretion.
4. All written inquiries regarding the technical aspects of the Request for Proposals shall be emailed to Fire Chief Kent Readman however, each proponent acknowledges and agrees that the City does not have an obligation to provide a response to any written inquiry. Telephone inquiries will not be replied to.
5. If the City, in its sole and unfettered discretion, determines that a written response to an inquiry is warranted, a written response will be prepared and distributed to all proponents who have requested a copy of the Request for Proposals and completed the acknowledgment form. Such written response(s) will be issued in the form of an addendum to the Request for Proposals and will be deemed to be part of the Request for Proposals.

Storm construction

Sealed tenders for 2022 Municipal Storm Construction (the “Project”), Tender Number: STRM-22-01, will be received by City of Kenora (the “City”) at 1 Main Street South, Kenora, ON P9N 3X2, Attention: City Clerk

Time and date for Tender Closing is 11:00:00 a.m. CST/CDT on May 26th, 2022 (the “Tender Closing”)

1. The work to be undertaken generally involves, but is not necessarily limited to: the removal and replacement of crossing culverts along the Gould Road in Kenora, ON (the “Work”) as set out on the list of drawings and specifications described as follows: See DWG C-101 and Tender Specification utilizing Ontario Provincial Specifications and others as required.
2. The project is designed and contract administrated by the Engineering Department within the CITY.
3. The Successful Bidder shall achieve substantial performance of the Work for the Project by September 30, 2022.
4. The drawings and specifications for the Project can be obtained via email from Bill Forster, C.E.T.
5. All written inquiries regarding the technical aspects of the drawings and specifications for the Work shall be emailed to Bill Forster, C.E.T however the bidder(s) acknowledge and agree that the CITY does not have an obligation to provide a response to any written inquiry and that it is in the sole and unfettered discretion of the CITY to provide any written response to a written inquiry. Telephone inquiries and email inquiries will not be replied to.
6. Submission of a tender by a Bidder gives the CITY the right to require the Bidder to execute the contract to perform the Work as set out within the tender documents. Tenders may not be withdrawn after the Tender Closing and will be irrevocable and open for acceptance by the CITY for a period of sixty (60) days following the end of the day of the Tender Closing. The Successful Bidder will be notified in writing of the award of the Tender when the CITY delivers a letter of intent to the Successful Bidder.

Expression of Interest for 904 Ottawa Street

Introduction

The purpose of this document is to select a successful proponent to acquire the property located at 904 Ottawa Street, otherwise known as the Keewatin Medical Centre. While all proposals will be considered, the primary interest of the City in divesting of this this property is to retain medical services in Keewatin and proponents with proposals that intend on doing so will be prioritized.

The property is approximately 0.26 acres in size. The land is located on the commercial corridor in the neighbourhood of Keewatin and is currently zoned General Commercial and designated as Established Area. There is a building of approximately 2,000 square feet on site which is utilized as a medical clinic.

The building was constructed in July 1985. A further description of the site is provided below. Development will be subject to site plan approvals and building permits. Proponents are encouraged to contact Development Services for additional information as submissions are drafted.

Please contact Shaun Clifford to arrange a site visit.

Background

The City of Kenora has acted as the landlord on the building that has operated as a medical clinic since 1985. At this time, the City is now interested in divesting the property.

The property has a premium location in Keewatin and the existing building is serviced with 120 mm diameter sewer and 19 mm diameter water. There is 200 mm diameter water service available for connection along Ottawa Street.

Content of the Expression of Interest

A statement of interest SHALL contain ALL of the following information:

1. Identification of company (legal name)
2. Address of company
3. Telephone number of company
4. Email address
5. Primary contact person and title
6. Brief description of company
7. Examples of previous involvement in commercial development
8. Proposed purchase price of subject property
9. Detailed description of any proposed development
10. Draft site plan of any proposed development, including:
    • parking
    • access/egress
    • landscaping
    • municipal servicing
    • signage
    • internal traffic flow
    • building layout
    • lighting
    • loading/storage
11. Projected requirements for improvements to Ottawa Street i.e. stacking lanes, turning lanes, traffic lights, etc. Any costs associated with improvements due to development will be borne by the developer and detailed in a development agreement.
12. Timeframe for development.

Please note that the City of Kenora may require short-listed proponents to make a presentation to members of Council and City Administration as a component of this process.

Site details

The site has frontage on Ottawa Street.

The lands are zoned for commercial use. There is space available for on-site parking band it would be expected that any development proposal will include adequate onsite parking, ingress and egress plans, municipal servicing, improvements to existing infrastructure, landscaping, signage, storm drainage and internal traffic flow on-site. On-street parking may be considered to satisfy the requirements of the zoning bylaw.

Statement of municipal interest

The City of Kenora wishes to solicit expressions of interest for this property. It is principally interested in retaining medical services in Keewatin and intends to sell the lands to an interested party who is prepared to purchase and maintain the facility. However, the City is willing to consider all proposals that intend on undertaking an appropriate development that complies with all relevant regulations and procedures.

The City of Kenora may, upon receipt of preliminary expressions of interest, as provided for in this document, select and invite a candidate to enter into discussions and negotiations, with a view to entering into a purchase and sales agreement.

With respect to the selection of the Candidate, the City of Kenora shall have an unfettered discretion in determining which, if any, of the proponents it wishes to select. As well, the City of Kenora reserves all of its powers and authority under The Planning Act and The Building Code Act respecting the processing of construction and planning applications and relating to any site development. Nothing herein shall be construed as a predetermination or limitation of such authority.

The development process would be undertaken in compliance with the Municipality’s policies and authority under the Municipal Act, including requirements relating to the appraisal and disposition of land.

No proposal or submission will result in any limitations on the rights of the Municipality to develop the site in the same or a similar manner to that proposed in the event that no Agreement of Purchase and Sale is entered into and/or that development is not completed by the proponent.

Zoning

The lands are zoned GC – General Commercial.

This Zone allows for a wide range of uses and services to meet the needs of residents, businesses and tourists.

The following are permitted uses in the GC Zone:

• Animal care establishment
• Animal hospital
• Art gallery
• Automobile gas bar
• Automobile rental establishment
• Automobile service station
• Bakery
• Car wash
• Cinema

• Clinic

• Communication facility
• Community garden
• Continuum care facility
• Day nursery
• Apartment dwelling unit(s)
• Financial establishment
• Funeral home
• Hostel
• Hotel
• Instructional facility
• Library

• Marina

• Micro-brewery

• Office

• Open air market

• Outdoor recreation facility

• Parking lot

• Personal service business

• Place of assembly

• Recreation facility

• Recreational rental establishment

• Retail store

• Restaurant

• Service and repair shop

• Shopping centre

• Studio

• Taxi stand

The Zoning By-law may be inspected at the office of the undersigned or seen on our Zoning page.

The site

The property is level with a building on site. One metre contour information is available for review upon request. The property is located in a commercial development area with office, restaurant, pharmacy and public services in the vicinity.

Please contact Shaun Clifford to schedule a site visit.

View the site image. 

Municipal services

The property is serviced with gravity sanitary sewer and potable water main connections to the existing building. There is 200 mm water service along Ottawa Street.

Storm water management

A storm water management plan may be required depending on the nature of the proposed redevelopment.

Traffic impact

The developer may be required to conduct a traffic impact assessment to determine any changes required to the existing municipal roadway system. The City encourages proponents to contact neighbouring businesses to discuss traffic impacts as direct access to Ottawa Street will not be provided. It is expected that the developer will bear the costs of any infrastructure improvements.

Selection process and criteria

The City of Kenora reserves the right to reject any or all proposals submitted. Proposals will be reviewed by an internal staff committee according to the evaluation criteria outlined herein.

The City of Kenora will be undertaking a sealed two envelope bidding process. Proponents shall submit in one sealed envelope the pricing documentation with the other sealed envelope containing the balance of the proposal documents. Both envelopes shall clearly identify which envelope contains the pricing documentation and which envelope that contains the balance of the proposal documents.

Through the initial evaluation, the committee will have the opportunity to rate the merits of the proposal prior to knowledge of submitted prices. Once the initial review and rating is complete, an evaluation and rating of the bid prices will occur to arrive at a decision (of a preferred proponent).

1. Experience of proponent, 10%
2. Description of development including site plan, 50%
3. Bid price, 40%

Purchase and sale agreement

• provisions satisfactory to the Municipality to ensure that the proposed development is completed in accordance with approved submissions, which may include those terms relating to the transfer of title in relation to the degree
• of completion of construction and the right of the Municipality to reacquire the lands in the event that the development is not completed
• provisions relating to environmental considerations
• time requirements for commencement and completion of construction/renovation
• restrictions on assignment.

Submissions

Submissions are to be identified as ”904 Ottawa Street” and submitted to:

Heather Pihulak, Director of Corporate Services

City of Kenora

1 Main Street South,

Kenora, ON P9N 3X2

Submissions must be received no later than 11 a.m. C.D.T. the 2nd day of June 2022.

The City of Kenora requires that negotiation of a purchase and sale agreement shall be concluded and appropriate agreement signed by July 19, 2022 or at such later date as the City may approve in writing in its sole discretion whereupon, should such agreement not be completed, any and all municipal involvement in such discussion shall be terminated and the City of Kenora shall be at liberty to enter into discussions and negotiations with any other party who submitted a preliminary submission, advertise again, cancel the process or otherwise deal with the lands as it may desire.

Nothing herein shall be construed as to obligate the City of Kenora to select any submission or support any proposal submitted, and the City reserves, at all times, the right to reject any and all proposals, and thereafter to deal with the lands in any manner that the City may determine.

All expenses that are involved in the preparation and submission of expressions of interest, and all costs associated with the preparation and signing of agreements and meeting of all conditions of approval shall be the sole responsibility of those making the submissions and not of the Corporation of the City of Kenora.

The City reserves the right to accept or reject any or all submissions and to waive irregularities and informalities at its discretion. The City reserves the right to accept a submission other than the highest submission without stating reasons. By the act of submitting its proposal, the proponent waives any right to contest, in any legal proceeding or action, the right of the City to select the proposal to whomever it chooses which shall be, in its sole and unfettered discretion, and for whatever reasons the City deems appropriate. Without limiting the generality of the foregoing, the City may consider any other factor, besides price and capability to perform the work, that it deems, in its sole discretion, to be relevant to its decision.

2022 results

2021 results

2020 results

2019 results

2018 results