Tenders and Request For Proposals

Tandem u-body sander/dump truck

Sealed tender for the Supply and Delivery of a Tandem U-Body Sander/Dump Truck for the City of Kenora will be received by the undersigned up to but not later than:

11:00 A.M. on Thursday, March 30, 2023

after which time they will be publicly opened at the City of Kenora Council Chambers at One Main Street South, Kenora, Ontario.

Questions regarding proposals should be directed to Jerry Derouard, Fleet Services Manager, 807-467-2092.

Tenders shall be submitted in a sealed envelope, with brochures, clearly marked “Tandem U-Body Sander/Dump Truck” and delivered to:

Heather Pihulak, City Clerk
City of Kenora
One Main Street South
Kenora ON P9N 3X2

The tender document can be obtained by contacting Hayley Anderson, 807-467-2194.

The lowest or any tender not necessarily accepted. The City reserves the right to reject any or all Tenders, to waive irregularities and formalities therein, and to award the Tender bid in the best interest of the City of Kenora.

All Tenders received become the property of the City of Kenora and as such are subject to the Freedom of Information and Protection of Privacy Act. 

Rotary Peace Park site development

Sealed tenders for Rotary Peace Park (the “Project”) Tender Number: 23-711 

Will be received by:

City of Kenora
1 Main Street South
Kenora, ON  P9N 3X2
Attention: Heather Pihulak, City Clerk

Tenders will also be accepted on a temporary basis by emailing the City Clerk at hpihulak@kenora.ca. The Clerk will confirm receipt and provide an email confirmation back to the sender.

Time and date for Tender Closing is 11:00:00 a.m. CST/CDT on March 23, 2023 (the “Tender Closing”)

1. The work to be undertaken generally involves, but is not necessarily limited to: Supply and installation of site development including; crushed stone pathways, wood deck, CIP concrete seating and retaining walls, site furniture, lighting, and landscaping on the grounds of Rotary Peace Park in Kenora, Ontario (the “Work”)
2. The City’s consultant for the Project is Hilderman Thomas Frank Cram (HTFC)
3. The Successful Bidder shall achieve substantial performance of the Work for the Project by September 29, 2023
4. The drawings and specifications for the Project can be obtained from Operations Center, Second Floor Reception at 60 Fourteenth Street North, Kenora, Ontario or digitally via email request to Shaun Clifford, Facilities Manager.
5. All written inquiries regarding the technical aspects of the drawings and specifications for the Work shall be emailed to Shaun Clifford, Facilities Manager however the bidder(s) acknowledge and agree that the City does not have an obligation to provide a response to any written inquiry and that it is in the sole and unfettered discretion of the City to provide any written response to a written inquiry. Telephone inquiries will not be replied to.
6. Submission of a tender by a Bidder gives the City the right to require the Bidder to execute the contract to perform the Work as set out within the tender documents. Tenders may not be withdrawn after the Tender Closing and will be irrevocable and open for acceptance by the City for a period of sixty (60) following the end of the day of the Tender Closing. The Successful Bidder will be notified in writing of the award of the Tender when the City delivers a letter of intent to the Successful Bidder.

Operations second floor renovations

Sealed Tenders for City of Kenora Operations Second Floor Renovations (the “Project”), Tender Number: 22.1072 / 23-381-005 

Will be received by: 

City of Kenora
1 Main Street South
Kenora, ON  P9N 3X2
Attention: Heather Pihulak, City Clerk

Tenders will also be accepted on a temporary basis by emailing the City Clerk at hpihulak@kenora.ca. The Clerk will confirm receipt and provide an email confirmation back to the sender.

Time and date for Tender Closing is 11:00:00 a.m. CST/CDT on March 23, 2023 (the “Tender Closing”)

1. The work to be undertaken generally involves, but is not necessarily limited to: The renovation of the 2^nd floor located at the Operations Center at 60 Fourteenth Street North, Kenora, Ontario (the “Work”) as set out on the list of drawings and specifications described as follows Complete Architectural, Structural, Mechanical and Electrical Drawings list in Appendix A.
2. The City’s consultant for the Project is GW Architecture.
3. The Successful Bidder shall achieve substantial performance of the Work for the Project by December 31, 2023
4. The drawings and specifications for the Project can be obtained from Operations Center, Second Floor Reception at 60 Fourteenth Street North, Kenora, Ontario  or digitally via email request to Shaun Clifford, Facilities Manager.   
5. All written inquiries regarding the technical aspects of the drawings and specifications for the Work shall be emailed to Shaun Clifford, Facilities Manager via email however the bidder(s) acknowledge and agree that the City does not have an obligation to provide a response to any written inquiry and that it is in the sole and unfettered discretion of the City to provide any written response to a written inquiry. Telephone inquiries will not be replied to.
6. Submission of a tender by a Bidder gives the City the right to require the Bidder to execute the contract to perform the Work as set out within the tender documents. Tenders may not be withdrawn after the Tender Closing and will be irrevocable and open for acceptance by the City for a period of sixty (60) following the end of the day of the Tender Closing.  The Successful Bidder will be notified in writing of the award of the Tender when the City delivers a letter of intent to the Successful Bidder.

Fire tanker truck

The City of Kenora (the “City”) is seeking proposals in response to this RFP in relation to: City of Kenora Fire and Emergency Services (CKFES) Supply of Fire Tanker Truck.  

Proposals will be received by:

City of Kenora
1 Main Street South
Kenora, ON  P9N 3X2
Attention: City Clerk 
Re: Fire Tanker Truck

Time and date for the closing of the RFP is 11:00:00 a.m. CST on March 30, 2023 (the “RFP Closing Date”)

1. The proposal package can be obtained by contacting Fire Chief Dave Pratt.

2. Proposals must be open for consideration for a period of ten (10) days after the RFP Closing Date in order to allow for the City to evaluate the various proposals and to undertake the negotiations with the selected proponents.

3. The City reserves the right to accept or reject any and all proposals and to waive irregularities and informalities at its discretion.

4. All written inquiries regarding the technical aspects of the Request for Proposals shall be emailed to Fire Chief Dave Pratt, however, each proponent acknowledges and agrees that the City does not have an obligation to provide a response to any written inquiry.  Telephone inquiries will not be replied to.

5. If the City, in its sole and unfettered discretion, determines that a written response to an inquiry is warranted, a written response will be prepared and distributed to all proponents who have requested a copy of the Request for Proposals and completed the acknowledgment form.  Such written response(s) will be issued in the form of an addendum to the Request for Proposals and will be deemed to be part of the Request for Proposals.

Self-contained breathing apparatus

The City of Kenora (the “City”) is seeking proposals in response to this RFP in relation to: Supply of 3M | Scott X3 Pro Air-Pak Self-Contained Breathing Apparatus (SCBA) equipment with miscellaneous ancillary services (the “Work”). The City will not consider alternative SCBA equipment.

Proposals will be received by:

City of Kenora
1 Main Street South
Kenora, ON  P9N 3X2
Attention: City Clerk

Re: 3M | Scott X3 Pro Air-Pak Self-Contained Breathing Apparatus

Time and date for the closing of the RFP is: 11:00:00 a.m. CST on March 23, 2023 (the “RFP Closing Date”)

1. The proposal package can be obtained by contacting Fire Chief Dave Pratt.
2. Proposals must be open for consideration for a period of ten (10) days after the RFP Closing Date in order to allow for the City to evaluate the various proposals and to undertake the negotiations with the selected proponents.
3. The City reserves the right to accept or reject any and all proposals and to waive irregularities and informalities at its discretion.
4. All written inquiries regarding the technical aspects of the Request for Proposals shall be emailed to Fire Chief Dave Pratt, however, each proponent acknowledges and agrees that the City does not have an obligation to provide a response to any written inquiry.  Telephone inquiries will not be replied to.
5. If the City, in its sole and unfettered discretion, determines that a written response to an inquiry is warranted, a written response will be prepared and distributed to all proponents who have requested a copy of the Request for Proposals and completed the acknowledgment form.  Such written response(s) will be issued in the form of an addendum to the Request for Proposals and will be deemed to be part of the Request for Proposals.

Vending trucks - food and other 

The City of Kenora (“the City”) is requesting Request for Expressions of Interest (“RFEOI”) from interested, qualified, licensed, experienced, competent firms (the “Firm”) to vending truck services (food or other) at the Kenora Harbourfront (“Services”). Alternative locations may be considered.

The Expressions of Interest shall be delivered no later than 11:00:00 AM (Central Time zone) on March 23, 2023 addressed to:

City of Kenora
1 Main Street South
Kenora, ON P9N 3X2
Attention: Heather Pihulak, City Clerk
RE: Vending Trucks

It is the responsibility of each interested Firm to ensure that all of the above materials are received by the date and time and at the address indicated above or they will not be accepted as an expression of interest.

Further information about the Project can be obtained at the City of Kenora from Josh Nelson, Tourism Development Officer, 807–467-2986.

Integrity commissioner

The City of Kenora (the “City”) is seeking proposals in response to this RFP in relation to City of Kenora Integrity Commissioner.  Proposals will be received by:

City of Kenora
1 Main Street South
Kenora, ON  P9N 3X2
Attention: City Clerk
RE: City of Kenora Integrity Commissioner

Time and date for the closing of the RFP is 11:00:00 a.m. CST on March 23, 2023, (the “RFP Closing Date”)

1. Proposal clarification can be obtained by contacting Heather Pihulak, City Clerk, or 807-467-2295. Applications must be submitted in writing and clearly marked "Confidential".
2. Proposals must be open for consideration for a period of ninety (90) days after the RFP Closing Date in order to allow for the City to evaluate the various proposals and to undertake the negotiations with the selected proponents.
3. The City reserves the right to accept or reject any and all proposals and to waive irregularities and informalities at its discretion.

About the proposal

1. City of Kenora Council is seeking applications for the appointment of an Integrity Commissioner. The Ontario Municipal Act, 2001 requires every municipality to appoint an Integrity Commissioner. The Integrity Commissioner is responsible for administering the City’s Council Code of Conduct and assists in maintaining ethical standards at the City of Kenora. The Code provides guidance on issues related to the acceptance of gifts and benefits, confidential information, Council-staff relations and the use of municipal property.
2. The Integrity Commissioner is an independent accountability officer given authority under the Municipal Act, 2001 (“Act”) and the Municipal Conflict of Interest Act. The City’s Integrity Commissioner will be responsible for performing the functions described in paragraphs 1 to 7 of Section 223.3(1) of the Act, in accordance with Sections 223.3 to 223.8 of the Act. The Integrity Commissioner is required to follow the City’s Integrity Commissioner Procedures.
3. The appointed Integrity Commissioner will not be an employee of City of Kenora and will be required to enter into a service contract with the City.
4. Applicants are required to:

• demonstrate an understanding of the role of a municipal integrity commissioner and experience in conducting investigations
• include a summary of their professional experience, which may be included by means of attaching a resume
• provide a service fee proposal for consideration

Applications that do not meet the criteria above will not be submitted for Council’s consideration. Applicants are encouraged to provide sufficient detail of their qualifications and experience to allow Council to make an informed decision. It is Council’s sole right to choose any applicant for appointment as the Integrity Commissioner. 

Applicants are advised that this process is for information-gathering purposes and is not intended to be a formal legally binding contract bidding process. Without limiting the generality of the foregoing, this process will not necessarily result in any subsequent negotiations or direct contract award and does not constitute a commitment by the City to procure any services.

Questions regarding the application process for the Integrity Commissioner can be emailed to Heather L. Pihulak, City Clerk.

2023 results

2022 results

2021 results